Add an event to the timeline

There are three ways to add an event to the timeline: one is apparent, one is convenient, and one is hidden and seldom used.

 

Option 1: Drag and drop an event onto the timeline on the Time screen.

The most apparent place to add an event to the timeline is on the Time screen.

1. Go to the Time screen.

2. Select an owner of the event, which will be set by default to the primary client - the first person entered when you created the plan.

The future ages of the person selected will be shown along the axis of the timeline to help with the placement of the event.

Numbers on the Axis of the Timeline: To help place the event at the appropriate point in the timeline, be sure to select as the owner of the event the person most associated with its timing. For example, if you plan to buy a home when John turns 50, select John as the owner. Moreover, if you were planning for the daughter Julia's future education expense, select Julia. 

If you are thinking of future timing as a future year rather than an age, deselect the owner, leaving the event without an owner, and two-digit years will be shown along the axis. 

Between the Numbers: We show the future age (or two-digit year) every other year to make the timeline more readable. For example, the space between ages 55 and 57 on the axis is age 56. This alternating spacing not seem an necessary in plans with short timelines but we assure you, the axis of he chart would be very difficult to read in plans with longer timelines because without spaces these would appear on some screens, especially those running at low resolutions, as an uninterrupted string of numbers. 

3. Select an event that appropriately describes what will be happening at this point in the timeline. The timeline is a free-form tool. The events shown, their names and event their icons can be changed once you place the event on the timeline. 

Special Modelling Events: Select from the events shown to the left of the perforated line in the Events palette. The events to the right of this line are special scenario modelling events that may be used almost invariably in what-if scenarios. The Mortality event, for example, is used to model an earlier than expected mortality of the person selected. The Major Loss event is used to trigger a one to five year deviation the assumptions set for investment growth, which usually, but not necessarily would model a market loss. 

The Retirement Event: When you first set up a new client case, the software will automatically create a future retirement event for a client who is not yet retired, provided that you tagged the person as "not yet retired" when stepping through the plan creation wizard. 

There is also a Retirement event on the events, which might be used to model the retirement of someone other than your primary clients or in cases where you mistaken tagged the client as "already retired" during setup of the case. You will receive an error if you attempt to drag a second retirement event onto the timeline for a person who already has a Retirement event on the timeline. 

4. Click the event and drag and drop it onto the timeline below. Don't be too concerned about the placement of the event. You can easily re position it in a moment with a drag-and-drop. 

Note: Some Mac users have in some cases reported an error when dragging an dropping an event too quickly. Read more >>

The event you add will now appear on the Time panels throughout the software as well as on the Time and Let's See screens.

This event can now be easily repositioned, renamed, or deleted. Even the icon can be changed. Instructions on how to do these things with events are found below. See "How to Make Changes After Adding the Event" near the end of this article. 

 

Option 2: Add an event on the fly, as you enter items into the plan. 

Perhaps the most convenient place to add an event to the timeline from the software's various data entry screens - e.g. employment, property, expenses. As you enter information about your clients, if you find you don't already have events on the timeline positioned appropriately for scheduling, new ones can be easily added to the timeline without jumping over to Time screen, interrupting your work and worse still, your train of thought. 

1. Go to the Time panel located on the right side of any data entry screen screen.  

2. Select the Event tab at the top of this panel. 

3. Click the New Event button, located in the bottom-right corner.

4. Name: Enter a name for the event. 

5. Age or Year: To position the event on the timeline, enter either a future age of the event's owner or a future year. 

6. Owner: Select an owner for the event. Ownership will only be used if you choose to time the event based on the owner's future age.

7. Click Add

Any event you add can be easily repositioned, renamed, or even deleted later on the Time screen. For instructions on how to do these things with events, see "How to Make Changes After Adding the Event" near the end of this article. 

The event you add will now appear on the Time panels throughout the software as well as on the Time and Let's See screens. 

Events added to the timeline via the Time panel are all given the pound sterling icon (£). If you want to replace this icon later, go to the Time screen. You may replace the event's icon with any other icon shown in the palette above, even including the icons for Retirement and those for special scenario modelling (e.g. Morality). Select the replacement icon and drag it down from the palette above, positioning it directly over the icon you want replace. When the icon highlights in yellow, release it. 

Tip: Having trouble seeing the event you just added when scheduling future steps or transfers in the Advanced Settings?  If you are adding an event for immediate use in scheduling future for transfers or steps, but don't see the the event you just added in the panel's drop-down list, try clicking the Advanced Settings arrow to collapse and expand again this section of the screen. Doing so should refresh the lists on these panels in cases where they don't update automatically. You may also move to another screen and return. Both should refresh the lists of events on the advanced settings panels. 

 

Option 3: Add an event from the Let's See charts, as you present the plan to your client. 

A seldom used, practically hidden method for adding events can be found on the Let's See charts. As you present the case, if your client were to mention the need to add an inflection point to the timeline that you might revisit later to tie to expenses, steps, transfers, etc., you could add it directly to the timeline without ever leaving the Let's See charts. 

1. While viewing the Let's See charts, click Edit Time. 

2. With the chart now in special edit time mode, right-click anywhere on the chart. 

The same dialogue that displays when clicking New Event on the Time panels, Event tab, will be shown on the Let's See screen. 

4. Name: Enter a name for the event. 

5. Age or Year: To position the event on the timeline, enter either a future age of the event's owner or a future year. 

6. Owner: Select an owner for the event. Ownership will only be used if you choose to time the event based on the owner's future age.

7. Click Add

Any event you add can be easily repositioned, renamed, or even deleted later on the Time screen. Instructions on how to do these things with events are found below. Instructions on how to do these things with events are found below. 

The event you add will now appear on the Time panels throughout the software as well as on the Time and Let's See screens.

Events added to the timeline via the Time panel are all given the pound sterling icon (£). If you want to replace this icon later, go to the Time screen. You may replace the event's icon with any other icon shown in the palette above, even including the icons for Retirement and those for special scenario modelling (e.g. Morality). Select the replacement icon and drag it down from the palette above, positioning it directly over the icon you want replace. When the icon highlights in yellow, release it. 

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How to Make Changes After Adding the Event

 

Rename the Event

If after adding an event to the you want to rename it, go to the Time screen, double-click the text beneath the event's icon, enter the new text, and press ENTER on your keyboard. 

 

Delete an Event 

If after adding an event you wish to delete it, go to the Time screen, select the event's icon and press the DELETE key on your keyboard. 

You may notice that some events have icons surrounded by a perforated box. These events are used as stage boundaries and cannot be deleted, at least not while still being used to bookend a stage. Moreover, the Start, Mortality and in the case of a future child, a future Birth event are created by the software and cannot be deleted. 

In some cases you may disassociate an event from a stage, allowing it to be moved freely on the timeline or even deleted, if necessary. Read more >>

Exercise caution when deleting events. You may see errors in your plan if you delete an event that is being used to time an expense, the purchase or sale of a property, a scheduled step or transfer, or the crystallisation or annuitisation of a pension. In most cases these errors are links that, when clicked, will take you to the item in the plan that needs repair. These errors can be resolved for selecting another event for timing. 

 

Change an Event Icon

First, go to the Time screen. You may replace the event's icon with any other icon shown in the palette above, even including the icons for Retirement and those for special scenario modelling (e.g. Morality). Select the replacement icon and drag it down from the palette above, positioning it directly over the icon you want replace. When the icon highlights in yellow, release it. 

 

Change the Timing of an Event 

To change the timing of an event, go to the Time screen, select the event icon and drag it up or down the timeline. 

If you want to extend a client's life expectancy beyond the initial default, drag their Mortality event to the right. Practice some patience as you may need to drag and drop the event several times, allowing the chart to redraw each time you move a few years onward. 

Events can also be moved on the Let's see charts. Click the Edit Time button to place the charts in the special edit time mode. Drag and drop the event up or down the timeline. The chart will be redrawn and all of the transactional calculations behind it recalculated. Click the Edit Time button again once you have finished, switching off edit time mode. 

Events that form the beginning or end of a stage, as indicated by a perforated box surrounding the event icon, cannot be moved past the start or end of the adjacent age. A common example of this are the Mortality events that end the planning timeline. If your client is not yet retired, his or her Mortality cannot be moved past the start of the Retirement stage. The software does have a replacement Mortality event, which is shown in the special events section of the Events palette. This event can be dragged onto the timeline, only in what-if scenarios, as a replacement for your client's assumed mortality. Once on the timeline, a replacement mortality event can be positioned anywhere, free of stage boundaries. Read more >>

In some cases you may disassociate an event from a stage, allowing it to be moved freely on the timeline or even deleted, if necessary. Read more >>

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